The GymFit Privacy Policy

gymfit.co.uk (the Website) and the GymFit App are owned and operated by GD Broadcasting Limited (GymFit). GymFit is the data controller in respect of all personal data collected on this Website or the GymFit App which means that we are responsible for ensuring that we do so in full compliance with the Data Protection Act 1998 and all other related privacy laws.

This privacy policy explains what information we collect about you, how we use it, and the steps we take to ensure that it is kept secure. We also explain your rights and how to contact us.

Links to other websites

Please note, this Website and the GymFit App contains links to other websites or materials. These links are provided for your convenience. We are only responsible for the privacy practices and security of this Website and the GymFit App. We recommend that you check the privacy and security policies and procedures of each and every other website that you visit and app that you use.

BY JOINING GYMFIT AND USING THIS WEBSITE AND/OR THE GYMFIT APP AND GIVING PERSONAL INFORMATION TO US, YOU INDICATE THAT YOU CONSENT TO GYMFIT COLLECTING AND USING YOUR PERSONAL INFORMATION IN ACCORDANCE WITH THE TERMS SET OUT IN THIS POLICY

CHILDREN

You must be 16 or over to register on our Website(s) or to use the GymFit App.

We may make checks to verify your age if we have any reason to believe that you are under 16.

THE INFORMATION WE COLLECT

In order to provide you with the services you require, GymFit will obtain personal information about you from our Website, the GymFit App, telephone conversations, emails, text messages and from written and verbal communications (including any submissions using social media). These will include, for example, your name, email address, mobile phone number, your location (region, county and district) and details that are relevant to the service(s) such as gender, height, weight and details of your fitness routine and gym. Some of these are optional. If you choose to provide the optional information this will enable us to provide an enhanced service to you.

We may supplement the information that you provide with other information that we obtain from our dealings with you or which we receive from other organisations, such as gyms, other GymFit members and GymFit Partners.

Information about other people

If you provide information to us about any person other than yourself, you must ensure that they understand how their information will be used and that you are authorised to disclose it to us, and to consent to its use on their behalf, before doing so.

IP addresses

In order to understand how and where users use our Website, the GymFit App and our services, we may collect IP addresses.

Cookies

In common with many other website and app operators, we may use standard technology called 'cookies' on this Website and our GymFit App. Cookies are small pieces of information that are stored by your browser on the hard drive of the device you use and they are used to record how you navigate this Website or the GymFit App on each visit.

Our cookies are used to enable us to develop our websites and apps and to enable you to properly navigate the Website and use the GymFit App. We use cookies to collect personal information to enable us to reflect our members interests and by noting who has seen which pages, properties and advertisements (including by click through from emails), how frequently particular pages are visited and to enable us to determine the most popular areas of our Website and the Gymfit App.

We may use cookies to enrich your experience of using the Website and the GymFit App by allowing us to tailor what you see to what we have learned about your preferences during your visits to the Website, use of the GymFit App and other communications. Sometimes we may use third parties services (such as Google Analytics) and they may use cookies on our behalf in order to provide their services. If that is the case, we will update the table below.

You may get cookies (including Flash cookies) from GymFit Partners if you click on their links or adverts. You should check their privacy and security policies to understand how they use these.

The following cookies are used on this Website:

Name of cookie - connect.sid
Type of cookie - Strictly necessary (session cookie)
Purpose of cookie - This is used for site functionality and is applied on registration or logging in to GymFit. It does not contain any personally identifiable information.

Name of cookie - _cfduid
Type of cookie - Strictly necessary (session cookie)
Purpose of cookie - This is applied by CloudFlare for security protection purposes of the site to stop DDoS (distributed denial of service) attacks. More information is available from: cloudflare.com

Name of cookie - _ga
Type of cookie - Targeting or advertising
Purpose of cookie - (persistent cookie – deleted after 2 years) This is a Google Analytics cookie and is used to track site usage and performance. More information is available from: developers.google.com

Preventing use of cookies

Most browsers automatically accept cookies, but you can usually change your browser to prevent cookies being stored. With experience, you can usually choose to switch off all cookies or to allow only certain ‘trusted’ sites to place cookies.

For further information on cookies and Flash cookies and how to switch them off see the Information Commissioner’s website at http://www.ico.org.uk or visit http://www.allaboutcookies.org or http://www.aboutcookies.org.

PLEASE NOTE, IF YOU DO TURN COOKIES OFF, THIS WILL LIMIT THE SERVICE THAT WE ARE ABLE TO PROVIDE TO YOU AND MAY AFFECT YOUR USER EXPERIENCE

HOW WE WILL USE YOUR INFORMATION

All personal information that we obtain about you and/or any other person whose details you provide will be recorded, used, and protected by us in accordance with current data protection legislation, our Terms and Conditions and this Privacy Policy. We will primarily use the personal information:

  • for registration, membership and general administration (including verification, vetting, security checking)
  • to provide the services you request from us
  • to communicate with you in the event that any services requested are unavailable or if there is a query or problem with your requests
  • for record keeping purposes
  • to carry out market research so that we can improve the services we offer
  • to track and analyse activity on our website
  • to create an individual profile for you so that we can enhance your user experience, to understand and respect your preferences and to provide newsletters and details of relevant offers and opportunities where you have agreed to receive them

Disclosing your personal information

In order to provide our services, we may, occasionally, appoint other organisations to carry out some of the processing activities on our behalf. These may include, for example, technology hosts, printing companies and mailing houses. In these circumstances, we will ensure that personal information is properly protected and that it is only used in accordance with this Privacy Policy.

GYMFIT PARTNER PROGRAMME

GymFit teams up with a selection of carefully chosen sponsors and commercial partners to bring you offers opportunities and information.

For an up to date list of GymFit Partners click here.

NEWSLETTERS, OFFERS AND OPPORTUNITIES

We would like to contact you and/or any person whose information you provide to us to provide newsletters and to tell you and/or them about offers and opportunities that are available from us and/or from our GymFit Partners and about a range of other initiatives in a number of ways, including by text message, personalised online message or by email. Details of how to opt-in to or opt-out of receiving details of offers are on relevant pages of this Website, on the GymFit App or in the communications we send to you.

Subscribe / Unsubscribe

You and any other person whose information you have provided to us can change your/their mind about whether you wish to receive details of offers and opportunities at any time by using any of the methods shown below (see the section "How to contact us" below) or by following the instructions with each offer you/they receive.

SECURITY

We take the security of personal information seriously. We employ security technology, including firewalls, and encryption to safeguard information and have procedures in place to ensure that our paper and computer systems and databases are protected against unauthorised disclosure, use, loss and damage.

MONITORING

We may monitor or record telephone calls for security purposes and to improve the quality of the services we provide to you.

USE OF YOUR INFORMATION OUTSIDE THE EUROPEAN UNION

Some of the organisations to which we may disclose personal information may be situated outside of the European Union. In order to provide the products and services you or others whose information you have provided to us, we may need to transfer your/their personal information to these countries some of which do not have laws that protect privacy rights as extensively as in the United Kingdom. If we do transfer your personal information to other territories, we will take proper steps to ensure that the information is protected in accordance with this Privacy Policy.

CHANGES TO THIS PRIVACY POLICY

Privacy laws and practice are constantly developing and we aim to meet high standards. Our policies and procedures are, therefore, under regular review. We may, from time to time, update our security and privacy policies and suggest that you check this page periodically to review our latest policy.

UPDATING AND CORRECTING INFORMATION

You may update or correct your personal information online in relevant membership areas or by contacting us in writing or by email (see the section "How to contact us" below). Please include your name and email address when you contact us as this helps us to ensure that we accept amendments only from the correct person. We encourage you to promptly update your personal information if it changes. If you are providing updates or corrections about another person, we may require you to provide us with proof that you are authorised to provide that information to us.

YOUR RIGHTS TO ACCESS YOUR PERSONAL INFORMATION

You have the right to receive a copy of the personal information that we hold about you. The same right applies to any other person whose personal information you provide to us. We may charge a small fee towards the cost of administering any request made. The current fee is £10.00.

HOW TO CONTACT US

Email: [email protected]